The EU’s General Data Protection Regulation (GDPR) raises the standards for the processing of personal data, to strengthen and unify protection for individuals across the EU and becomes enforceable on 25/5/18
As a business jdr hospitality recruitment (jdr) is committed to ensuring that we comply with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) Act and are committed to protecting the privacy of our candidates, clients and users of our services. We will ensure that the information you submit to us, by way of our website, through a personal introduction or in response to an advertisement we have placed on a third party website, like the Caterer, will be managed in a professional manner to comply with GDPR guidelines.
jdr is a recruitment consultancy working within the hospitality industry. Our role is to source, assess and submit suitably qualified candidates to our client companies. Our services include, but are not limited to, the interviewing and submission of candidates, advertising of client vacancies, and updating existing users of our services. All services are governed by human assessment and interaction and are not reliant on any totally automated assessment process.
When jdr have confirmed that we can assist you with your search for a new career opportunity, we will store your CV securely on our Microdec database. If you have supplied us with your private address, personal phone numbers and email address these will also be stored securely on our Microdec database. Microdec is an encrypted cloud based system, professionally managed, maintained and compliant with GDPR.
The only people who will be processing or have access to this data are the three directors of the company Derren Strowger, Richard Hargreaves and John Hunt and Karin Mankour, our resourcing partner.
In order for us to provide our clients and applicants with the best possible service levels we need to collect personal data for correspondence and security purposes and to enable us to identify suitable roles that applicants may be interested in and suitable for at any time. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose and does not constitute an invasion of your privacy.
jdr will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date.
jdr is required to retain information in accordance with the law, such as information needed for confirmation of the right to work in the UK, and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices.
As a recruitment company we are affected by 3 main rules of the GDPR legislation:
- CONSENT – the individual has given clear consent for you to process their personal data for a specific purpose.
- CONTRACT – The processing is necessary for a contract you have with the individual or because they have asked you to take specific steps before entering into a contract
- LEGITIMATE INTEREST – The processing is necessary for your legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.
From May 25/5/18 the individual has the current rights:
- The right to be informed which requires jdr to be transparent about using your data
- The right to access allowing an individual to review their personal data and to verify its lawful processing.
- The right to rectification allowing an individual to rectify incorrect or incomplete information.
- The right to erasure, allowing an individual to demand erasure of their personal data and immediate cessation of any processing.
- The right to restrict data enabling an individual to block further processing of their personal data.
- The right to data portability allowing an individual to move or copy data to another organisation for their benefit.
- The right to object allowing an individual to object to processing under legitimate interest or to direct marketing, including profiling.
jdr accepts the following forms of ID when information on your personal data is requested: Passport, driving licence, birth certificate
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions.
Until jdr have discussed a specific job opportunity with you, and gained your commitment and agreement for your details to be sent to that client, your details will not be sent or disclosed to any third party, either for a job opportunity or for marketing purposes.
When your details are sent to a specific job opportunity, they will include your CV and our interview notes and guidance on salary and preferred geographical work location. They will not include your address, personal email or phone numbers.
Should we be unsuccessful in finding you a suitable role immediately, we will continue to store your data as outlined above. We will keep in touch with you about suitable career opportunities.
Should you wish to consult us at any time about the specific information we have stored on your personal file, we will be keen to discuss and share this with you, in order to ensure that we are always considering you for the right opportunities.
Should your circumstances change, for example you change jobs or your personal information should change, we would ask that you notify us immediately.
Should you decide at any point in the future, that you wish us to remove your details from our data base; we will do so once this request has been received by us in an email from you.
Our aim has always been to build strong, long term relationships with our candidates and we will be updating with you every 12 months via email, to check that we have all the correct information for you and that you wish to remain as a candidate on our database. You will need to reply to us confirming that you wish to have your CV and personal details retained on our Microdec database.
Client Data
When working on behalf of a client, we will need to collect and use information about individuals in an organisation. This will include, but is not limited to name, position, contact details and relevant information to carry out services such as sourcing candidates to a brief or for notifying you of other services likely to be relevant and useful such as advertising and response management options.
Supplier Data
If you are a supplier to us, we will require information to ensure that our process and service level standards are operating at the highest possible levels. We will need to store the contact details of businesses that we will be dealing with on our cloud based, secure, and encrypted accountancy system Xero.